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The following is a list of items most frequently needed by auditors of a typical small to medium size nonprofit organization. This list addresses items need in connection with the audit of financial statements. Many other items may be requrested by your auditor in an audit conducted in accordance with OMB Circular A-133:

General Items

• Copy of general ledger. Most auditors prefer to have general a general ledger that covers the entire fiscal year.
  
• Copy of year end trial balance and financial statements brokendown by net asset class.
  
• Copy of Schedule of Federal Awards showing federal awarding agency, pass through agency, grant number, program name, CFDA number, award amount, current year expenses, prior year expenses.
  
• Copies of all grant contracts
  
• Copies of minutes of meetings of the Board of Directors and Committees
  
• Copy of personnel manual
  
• Copy of accounting manual
  
• Copies of all lease agreements
  
• Copies of payroll tax reports, W-2's and 1099's issued during the fiscal year
  
• Auditors will need to have access to all paid bills, bank statements and grant reports for the year

Statement of Financial Position Items:

The auditor will need to have copies of reconciliations and schedules supporting all asset, liability , and equity accounts. The following are the most common of those items:

• Copy of year end bank reconciliation and bank statement. Bank reconciliation should have complete list of outstanding checks with check number, date, and amount. Also, detail of deposits in transit should be listed
  
• Copy of year end investment summary showing year to date transactions and balance of investments held at year end at fair market value (FMV) and original cost (FMV at date of donation). Also, documentation of donations of marketable securities.
  
• Copy of list of uncondidional promises to give and underlying documentation.
  
• Copy of list of grant funds receivable showing grant award numbers and funding sources
  
• Copy of extended physical inventory of items held for resale.
  
• Copy of fixed asset and depreciation schedule. Include copies of any documentation relating to donated fixed assets.
  
• Copies of reconciliations to support any other asset accounts
  
• Copy of listing of year end accounts payable and accrued expenses such as payroll tax payable, accrued compensated absences.
  
• Copies of schedule of changes in notes payable and copies of the notes.
  
• Reconciliation of deferred grant revenue, refundable advances.
  
• Reconciliation of net assets classifications.
  

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